Scheduling a FYS

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Instructions for Scheduling a FYS

  • First Year Seminars (FYS) are scheduled in ConnectCarolina.
  • FYS should be scheduled during the Course Scheduling Maintenance period set by the Registrar’s Office.  Please note, FYS are only offered in the fall and spring terms.
  • FYS should be scheduled using a standard time slot and meet at least twice a week. Some instructors prefer to hold one long seminar per week and/or to meet at a non-standard time, but this makes it difficult for students to schedule other courses. FYS instructors who seek an exception to this policy should send a request and explanation to the Assistant Dean (fys_dean@unc.edu). Permission is only needed once, not every term the FYS is offered.
  • FYS should be scheduled with a cap of 24 unless the instructor has requested and been granted permission to set a lower cap.  Instructors who teach their FYS in a format that works best with fewer than 24 students should send a request and explanation to the Assistant Dean (fys_dean@unc.edu). Permission is only needed once, not every term the FYS is offered.
  • FYS should not have a waitlist.  An instructor may opt to put a waitlist on a FYS on the first day of classes.
  • FYS should not have an instructor or department consent requirement. An instructor may opt to put the instructor consent requirement on a FYS on the first day of classes.
  • If you make changes to an FYS after March 1 (fall term) or after October 1 (spring term), please contact the FYS Office at fys_admin@unc.edu.  The First Year Seminar Office uses the information from Connect Carolina to produce a First Year Seminar Brochure (fall term) and online course list (fall and spring term); however, the First Year Seminar Office relies on notifications from course scheduling officers to help keep the Brochure and online course list up to date.

Scheduling FYS Special Topics (89) COURSEs

  • When scheduling a FYS under the 89 number in ConnectCarolina, please be sure to include the title of the course within the Free Format Topic section of the Meetings tab.  If the instructor has not yet relayed the title of the course to you, please remove the Free Format Topic if it has rolled over from a previous term.
  • Instructors offering a new FYS under the 89 course number must submit an FYS Prospectus Form and Syllabus by October 1 for the subsequent spring term and by March 1 for the subsequent fall term. The online form is available at http://fys.unc.edu/for-faculty/first-year-seminar-prospectus-form/.
  • If this is the second time offering the same seminar under your 89 course number, the instructor does not need to submit a new Prospectus Form.
  • If a FYS Special Topics 89 course has been offered twice, please submit the course for a permanent number using the Course Request Approval System (CRAS).  This will ensure that it is available as a permanent number for scheduling next time.