Scheduling a First-Year Seminar
Instructions for Scheduling First-Year Seminar
FY Seminars are scheduled in ConnectCarolina during the Course Scheduling Maintenance period set by the Registrar’s Office.
- FY Seminar Number: FY Seminar are scheduled within the catalog number range 50-89 and the section number range 001-299.
- Meeting Pattern: Schedule using a standard time slot, meeting at least two times per week. Exceptions must be approved by the Associate Dean (firstname.lastname@example.org).
- Enrollment Cap: 24 students. Exceptions must be approved by the Associate Dean (email@example.com).
- No Waitlist or Instructor/Department Consent: An instructor may put an instructor consent requirement on the first day of classes.
- Honors Version of FY Seminar: A class section can be both a FY Seminar and Honors. Numbers end in H (e.g., ASIA 56H). If the Honors version is not already approved in the UNC Catalog, approval is required through CIM Courses before an Honors version of the course can be offered.
- ConnectCarolina Class Notes: the First-Year Curriculum Program and Honors Carolina Program (for Honors FY Seminar) will add information for students about the FY Seminar and registration procedures in Class Notes.
Scheduling Special Topics 89 First-Year Seminar
New FY Seminars must be offered for the first time under the FY Seminar Special Topics 89 number. The First-Year Curriculum Program must review and approve the instructor’s new course proposal before it can be offered.
First Offering of FY Seminar
- Schedule a new FY Seminar topic for the first time under the special topics 89 number (e.g., GEOG 89-001).
- Include the title of the course within the Free Format Topic section of the Meetings tab in all caps. If the instructor has not told you the title of the course, please remove the Free Format Topic if it has rolled over from a previous term.
- Instructors offering a new FY Seminar must submit an FY Seminar Prospectus Form with an attached course syllabus by October 1 for the upcoming spring term and by March 1 for the upcoming fall term (Note: The First-Year Curriculum Program does not review new topics courses for summer sessions). You, as the course scheduling officer, should receive email notification once the form is submitted.
Second Offering of FY Seminar
You can schedule the seminar under your 89 course number; the instructor does not need to submit a new Prospectus Form. The instructor may also submit a new course request in CIM Courses in advance of offering the course for the second time. If the proposal is approved in time, you can schedule the class section using the new permanent number. If the CIM proposal is still in process during scheduling, you may schedule an 89 placeholder section until it is approved. If the proposal is not approved in time, the 89 number may be used again.
Third Offering of FY Seminar
The instructor must submit the course for a permanent number using CIM Courses in advance of offering the course for the third time. If the CIM proposal is still in process during scheduling, you may schedule an 89 placeholder section until the proposal is approved. If the proposal is not approved in time, the 89 number may be used one more time.
Cancelling or Changing Scheduled First-Year Seminar
If a FY Seminar is cancelled or other significant aspect (e.g., meeting pattern/time, enrollment cap, or instructor) is changed after March 1 for a fall offering or after October 1 for a spring offering, please inform Ben Haven.
We strongly discourage departments from cancelling a FY Seminar that has student enrollment unless it is due to an unavoidable conflict. In that case, please notify the First-Year Curriculum Program and the enrolled students prior to cancellation. The First-Year Curriculum Program can provide the department with a list of FY Launches and FY Seminars with available seats to include in the cancellation message to help students find an alternative class section.